Effective date: May 2026 | Last reviewed: May 2026
The Property Leasing Company Aberdeen (“TPLC”, “we”, “us”, or “our”), 51 Orchard Street, Aberdeen, AB24 3DB, is committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
- Identity data: full name, date of birth, proof of ID
- Contact data: email address, phone number, postal address
- Financial data: bank details (for rent/deposits), credit reference results
- Property data: tenancy history, employer details, references
- Technical data: IP address, browser type, device info, cookie data
- Enquiry data: information you voluntarily provide when contacting us
2. How We Use Your Information
- Processing tenancy applications — pre-contractual necessity
- Property management & rent collection — performance of a contract
- Responding to enquiries — legitimate interests
- Legal compliance (Right to Rent, LARN obligations) — legal obligation
- Marketing communications — with your consent only
- Website improvement — legitimate interests
3. Who We Share Your Data With
We do not sell your data. We may share it with landlords, credit reference agencies, referencing companies, HMRC, the Scottish Government, and IT service providers. All parties are bound by UK GDPR obligations.
4. Data Retention
- Active tenancy records: tenancy duration + 6 years
- Unsuccessful applications: 6 months
- General enquiries: 2 years
- Website analytics: 13 months
5. Your Rights
Under UK GDPR you have the right to access, rectify, erase, restrict, or port your data, and to object to processing. To exercise these rights contact us at thepropertyleasingcompany@gmail.com. We will respond within 30 days.
6. Security
We apply appropriate technical and organisational safeguards to protect your data, though no internet transmission can be guaranteed absolutely secure.
7. Complaints
You may lodge a complaint with the Information Commissioner’s Office at ico.org.uk if you believe we have mishandled your data.
8. Contact
The Property Leasing Company Aberdeen, 51 Orchard Street, Aberdeen, AB24 3DB
Phone: 01224 427356 | Email: thepropertyleasingcompany@gmail.com